Resignation Revoke Mail: How to Withdraw Your Resignation Professionally?
By Workloudly, 17-05-2023
Withdrawing a resignation can be a challenging decision, but circumstances may change or discussions can lead to a resolution. If you find yourself wanting to revoke your resignation, it’s essential to handle the situation professionally and maintain open lines of communication. In this article, we will guide you on how to write a resignation revoke mail effectively, providing you with a format, sample emails, and tips for revoking your resignation after a discussion. Let’s explore the best practices to ensure your message is clear and well-received.
Resignation Revoke Mail: Importance of Professional Communication
When considering the withdrawal of your resignation, it’s crucial to communicate your decision professionally. By sending a well-crafted resignation revoke mail, you demonstrate your commitment and willingness to continue contributing to the organization. Additionally, keeping a good connection with your current company will help your chances of landing a job in the future. Here are some important considerations when writing your email.
1. Address the email to the appropriate recipient:
Begin by addressing your resignation revoke mail to the appropriate person. This is typically your immediate supervisor or manager, but it can vary depending on your organization’s structure. Ensure you have the correct email address to avoid any miscommunication.
2. Use a clear and concise subject line:
Your subject line should clearly indicate the purpose of the email. Consider using a phrase like “Resignation Revoke Request” or “Withdrawing Resignation – [Your Name].” This will help the recipient identify the importance of the email and prioritize it accordingly.
3. Express gratitude:
Start your email by expressing gratitude for the opportunity to discuss your resignation and reevaluate your decision. This sets a positive tone and shows your appreciation for the employer’s willingness to engage in a conversation.
4. State your intention clearly:
In the body of the email, state your intention to revoke your resignation in a clear and direct manner. Avoid ambiguous language or lengthy explanations. Keep your message concise and to the point.
5. Highlight the reasons for your decision:
Briefly explain the reasons behind your decision to withdraw your resignation. Be honest and transparent, but remember to maintain a professional tone. Focus on the positive aspects that led to this change of heart, such as the company’s supportive work environment or exciting new opportunities that have arisen.
6. Reiterate your commitment:
Be sure to emphasize your dedication to the company and your desire to keep making a positive difference in its growth.
Assure your supervisor that you remain dedicated to your role and the company’s goals.
7. Offer a plan for the transition:
To alleviate any concerns regarding the transition process, propose a plan to ensure a smooth handover of responsibilities. This proactive approach shows your professionalism and willingness to assist during the transition period.
8. Request a meeting:
Suggest scheduling a meeting to discuss your decision further and address any concerns your supervisor or manager may have. This allows for open dialogue and helps build trust between both parties.
9. Proofread and edit:
Before sending your resignation revoke mail, make sure to proofread it for any errors or typos. Make sure your email is simple, to the point, and devoid of any terminology that may be misunderstood or confusing.
10. Follow up in person:
Follow up with a face-to-face chat after delivering your email. This allows for a more personal and direct discussion. It allows you to address any immediate concerns or questions your supervisor or manager may have. It also provides an opportunity for you to convey your commitment and enthusiasm in person.
Revoke Resignation Mail Sample: A Template to Guide You
To help you get started, here’s a sample resignation revoke mail that you can customize to fit your specific situation:
Subject: Resignation Revoke Request – [Your Name]
Dear [Supervisor’s/Manager’s Name],
I hope this email finds you well. I wanted to thank you sincerely for giving me the chance to talk to you about my resignation lately. I’ve decided to rescind my resignation after giving it considerable thought and further thought.
I appreciate the open and constructive conversation we had, which allowed me to gain a fresh perspective on my role within the company. The positive work environment, coupled with the exciting projects ahead, have convinced me that my future lies here at [Company Name].
I want to reassure you of my undying dedication to the team’s and the organization’s overall success. I firmly support the company’s goals and core principles, and I’m excited to keep making a difference in its development.
To ensure a smooth transition, I have prepared a detailed plan outlining how I will hand over my responsibilities. I am more than willing to collaborate with you and the team to ensure a seamless transfer of duties and provide any necessary support during this transition period.
I kindly request a meeting at your earliest convenience to discuss this further. I think we can address any queries or worries you may have and agree on the best course of action through a face-to-face discussion.
Appreciate your patience and help during this process. I am genuinely excited to continue working with you and the team to achieve our collective goals. Please let me know a time that works best for you, and I will make myself available accordingly.
Thank you again for your consideration and time.
FAQs About Resignation Revocation:
Q1: Can I revoke my resignation after submitting a formal resignation letter?
A1: Yes, it is possible to revoke your resignation after submitting a formal resignation letter. However, it’s important to follow proper communication channels and inform your supervisor or manager promptly.
Q2: Should I provide a reason for revoking my resignation in the email?
A2: It is advisable to provide a brief explanation for revoking your resignation in the email. This helps the recipient understand your thought process and shows your commitment to the organization.
Q3: What if my employer has already started the process of finding a replacement?
A3: If your employer has already initiated the process of finding a replacement, it’s crucial to discuss your decision as soon as possible. Offer assistance during the transition period to minimize any inconvenience caused.
Q4: Can I revoke my resignation if I have already signed a new job offer?
A4: Revoking a resignation after accepting a new job offer can be a complex situation. It’s crucial to speak with both your present employer and the potential employer in order to go through your alternatives and come to a conclusion.
Q5: Is it necessary to have a face-to-face conversation after sending the resignation revoke mail?
A5: While a face-to-face conversation is not mandatory, it is highly recommended. It allows for a more personal and direct discussion, which can help clarify any concerns and reaffirm your commitment to the organization.
Q6: What if my employer does not agree to revoke my resignation?
A6: If your employer does not agree to revoke your resignation, it’s essential to remain professional and explore alternative options. This may include discussing a transition plan or finding a mutually beneficial resolution.